Back when you first started the legacy that is your firm, you were overjoyed about it. The location was ideal, and after business picked up, you couldn’t have been more pleased. However, as time went on, the drawbacks of your workplace space that weren’t apparent or even present at the time slowly started to surface, and you became certain that a relocation was unavoidable. Unfortunately, the difficulties don’t end with meticulous preparation and selecting your new location; the actual relocation itself has a tendency to become quite challenging.
Determine Phases
Your move probably won’t take place all at once; phases will need to be determined. Consider what aspects of a transfer should be handled first; for instance, getting your IT department ready can wait a time. These workers can use remote desktop software and cloud services to work from various locations until your company has settled in. Similar to your inventory, your storage space’s lease can be extended for an additional month to relieve the pressure. However, setting up the office, including all of the desks, PC units, and other office supplies, should be done first, so this is probably the first stage of your move.
Checklists
Any sort of planning that includes a significant number of tasks must include checklists. Once the movement phases have been described, go into more detail here and list every little issue that needs to be resolved. You cannot, for instance, move into a space that has not been thoroughly inspected, so if you forget to include the necessary inspections on the list and to allow yourself time to compare inspections based on the quality and prices offered on the market, you will have to delay the entire moving-in process by days, if not weeks. Therefore, creating a thorough checklist in advance is essential, and this, along with the following relocation hack – scheduling – is the finest foundation for a successful move. The checklists should be thorough, so your team members should contribute to making this more of a communal project.
Establish a schedule.
Another key step in making sure that your phases and checklists are followed is knowing the when’s of the specified what’s. It is strongly advised that you use scheduling software in this situation, and you should surely inform your staff of the schedule; it serves no purpose to keep this information secret.
The Things
As the fundamental foundation of any “move,” the physical goods obviously need to be moved. Here, you must choose which objects should be considered redundant in addition to how to shift the items. Sometimes it can be more cost-effective to dispose of inventory at fire sale prices than it is to transport it over great distances. Find a reputable moving firm, and assign one of your staff members the responsibility of keeping in touch with the movers you’ve already chosen. This person will handle duties like requesting quotes from movers, ensuring that the entire process is supervised, and making sure that all staff are promptly informed and kept up to date with all the plans.
Don’t immediately abandon your previous location
If things don’t go as planned, moving your workplace may be a stressful and, to be honest, very dangerous task. If you don’t have a ledge to hold onto, you might fall into a pit of despair. This is why you should continue using your old headquarters up until the relocation is finished completely. Additionally, items like documents can be lost quickly, and you risk missing a particular batch while it is still in your previous office. If you immediately sell your previous place of business, it’s very likely that vital documents will wind up in the garbage. Extending the lease on your former office for at least one more month after the move is the greatest method to make sure you have something to hold onto in trying times.
Moving your office is one of those dangerous projects that calls for extensive planning. Nevertheless, if you believe that the transfer is unavoidable for any reason, you should definitely go through with it. To ensure that your plan runs as smoothly as possible, adequately organize the phases, provide helpful checklists, and communicate with your personnel frequently.
